Priority points and the space assignment process

Submit your space contract by April 2, 2008 in order to select your booth space using your valuable priority points. Space assignment will begin in mid-April. All contracts received by April 2, 2008 will be assigned in priority point order. Contracts received after April 2, 2008 will be assigned on a first-come, first-served basis beginning in June. You will receive notification of your booth approximately one week in advance of your scheduled assignment.

You should have received your 2009 Exhibitor Prospectus by mail the week of Feb. 4. You should receive your priority point statement by the end of March. Points earned will be used for 2009 booth selection if your space contract is received by April 2, 2008.

Accumulation of points

Priority points can be earned in the following ways:

• One (1.5) points for every $250 spent with GCSAA, NGCOA or CMAA in eligible programs and services.

2009 priority points will be based on total dollars accumulated from March 1, 2007, to Feb. 28, 2008.

Assignment of points

Exhibitor priority points will be assigned to the company that earns them.

Priority points as an asset

Exhibitor priority points are considered an asset of the company and as such are purchased along with the company. If GCSAA, NGCOA and CMAA are provided written documentation by a parent company showing ownership of another company with priority points, the company's points can be transferred to the parent company.

Choice of exhibit space

Exhibitor priority points may be accumulated for placement on the priority list. The resultant choice of exhibit space is based on the following:

• The parent company will contract for space and pay for it with its check.

• The parent company will determine how its exhibit is listed in association publications.  Only one Golf Industry Show directory listing is permitted per exhibit.

• The overall length of the booth configuration must not exceed 50%, or a 2-to-1 ratio, of the overall width of the booth on main aisle frontage.

• An exhibitor may choose only one booth space per contract submitted.  A booth space is defined as a single 10’ x 10’ or any combination of adjacent 10’ x 10’ spaces, resulting in the creation of one contiguous space (given one booth number) unbroken by an aisle.  An exhibitor may contract for more than one booth space, but must complete and submit a space contract and deposit for each desired booth space.  Only one booth space may be chosen using priority points.  Subsequent booth space will be chosen on a first-come, first-served basis.

• An exhibitor may not bridge an aisle, whether by a physical structure, carpeting, banners, etc., in order to connect their booth space with one across the aisle.

Space assignment

• If more than one company holds the same number of priority points, the date the contract is received will determine which company shall have the first choice of booth space selection.

• Requests for space after the cutoff date of April 2, 2008, will be processed on a first-come, first-served basis regardless of priority points.

• No exhibitor can lose space assigned in accordance with this procedure.

• Space will be assigned on the written facts available to GCSAA, NGCOA and CMAA on the cutoff date.

• GCSAA, NGCOA and CMAA will make every effort to accommodate exhibitor requirements. Any and all requests will be considered. However, it is our intent to accommodate exhibitors in a manner that will enable each to exhibit its products under the most favorable conditions. All final decisions in dispute rest with the Golf Industry Show management team.

Reduction of Priority Points

• Any industry client that does not exhibit will lose priority points based on the following formula: